2 Cavalry Squadron Veterans Association

Section A:

The association shall be called 2nd Cavalry Veterans Association.

(Here in referred to in this document as the “Association”)

Section B:

The “Association” will be a standalone Association but may in time become affiliated to a national association if it is deemed that this national identity is beneficial to the aims of the 2nd Cavalry Veterans Association and do not conflict with the aspirations of the “Association”.

The ethos of the “Association” is one that reflects the core values of the 2nd Cavalry Squadron and the Defence Forces in General.

Section C: Purpose of the Association

1. The Association has been formed to renew friendship & Comradeship among ex- service members of the 2nd Cavalry Squadron.

2. The Association will be totally non-political and non-confrontational on any issue which may conflict with the ethos of the Association.

3. The association will be totally committed to recreational activities, social activities, and to offer support to members, or their family where appropriate.

Section A: Eligibility

1. Ordinary Membership shall be open to any person who has satisfactorily served as an ex-member of the 2nd Cavalry Squadron or is at present, a serving member of the 2nd Cavalry Squadron or reserve 2nd Cavalry Squadron, (ie 11th Cavalry Squadron) provided that on becoming a member they agree to be bound by the Constitution, Standing Orders, and Rules of the “Association”

2. When a potential member shows a desire to join the “Association”, it is the responsibility of the Association Committee to scrutinise and process their request, and put it before the membership of the “Association” where a vote will be taken to accept or reject the request.

3. Honourary membership may be granted to the “Association” in special circumstances. Honorary Membership will not bestow voting rights.

4.Termination of membership maybe necessary if an individual’s behaviour is detrimental to the ethos or aims of the “Association “in such a case a special meeting of members will be called to resolve the situation and the matter voted on and passed by a majority vote.

Section B: Dues.

Each member shall be required to pay an annual subscription, the amount which will be recommended by the committee, proposed and seconded, and approved by a two third majority of the quorum present.

A quorum shall be two thirds of the paid up membership.

Section A: - Executive Committee.

The committee shall be An Honorary President, Chairman, Secretary, and a Treasurer.

An Executive Committee member may be removed from office under Article 11, Sec A-4 of this Constitution.

Section B: - Eligibility to Executive Committee.

All paid up members of the “Association” are eligible to run for positions on the Executive Committee. (Except President which is Appointed by the “Association” membership on the recommendation of the Executive Committee members) as mentioned above and voted on.

Section C – Election.

The committee members shall be elected by ballot at the AGM which shall be held on the second Tuesday of March each year.

Section D - Term of Office.

The Committee shall serve for a term of 1 year, their term of office shall commence on their appointment at the AGM where the outgoing officers shall relinquish their post.

Section E – Vacancy.

If a vacancy occurs in the office of Honorary President, the Chairman shall assume the office for the remainder of the term until a New Honorary President has been appointed. Further vacancies in any of the other Executive Committee positions shall be filled by a special election.

Section A. Honorary President

The President is an honorary position, usually awarded to a member who has given loyal service to the 2nd Cavalry Squadron, this person can be a Serving member or an Ex member of the unit.

It shall be the duty of the Honoury President to:

Represent the “Association”.

Perform such other duties as ordinarily pertain to his office.

Cast his vote in the case of a split vote

Section B: Chairman

It shall be the Duty of the Chairman:

The Chairman shall be responsible for the smooth running of the “Association”.

He should supervise all functions & activities within the “Association”

He will chair all Executive Meetings and other committee meetings set up by the “Association”

Preside in the absence of the President.

Section C: Secretary

It shall be the duty of the Secretary:

Record the minutes of all meetings.

Keep a file of all “Association” records.

Maintain a current roster of membership

Issue notices of meetings and conduct the general correspondence of the “Association”.

Section D: Treasurer.

It shall be the duty of the Treasurer to:

The Treasurer is responsible for all financial transactions within the: Association.

Receive all funds and process requests for payment, deposit slips, and officer signature forms.

Keep an itemized account of all receipts and expenditures and reports where required or directed.

Maintain a Bank Account in the name of the “Association”

Ensure that all cheques are signed by two signatories.

All members of the Executive Committee can be signatories.

Monies spent on behalf of the “Association “should first be passed at a meeting.

An Audit must be carried out of all assets held by the “Association” at the end of each financial year and presented in a report to the AGM.

Section E: Meetings.

Executive Committee shall meet at least 3 times a year. Meetings shall allow the committee to discuss actions and monitor progress to date.

The number of general meetings each year for the “Association” will be four, one in each quarter, two weeks’ notice will be required to members.

AGMs will be advised at least four weeks in advance to the membership.

All members are entitled to vote at the AGM (Except Hon Members)

It shall be the responsibility of the Chairman to chair all meetings or a designated deputy in his/her absences.

A member shall have the right to call a general/special meeting provided that at the minimum he has the support of 20 members.

The Executive Committee will have the power to form a sub-committee to oversee special activities during the calendar year , one member of the Executive Committee should also sit on this committee ,the numbers which should be 2 (excluding the Executive Committee member).

As the “Association” develops it may pursue, through its members, the right to approve a form of dress which is appropriate to our “Association”. This dress code should be proposed and seconded and approved by a simple majority of the “Association” members present at the AGM.

A 2nd Cavalry Association Pin may be worn at all ceremonial occasions, meetings or other appropriate gatherings. These Pins may be worn by members of the “Association” only, and may be purchased through the Treasurer. The Pin should be worn on the left hand side, lapel or garment.

The appropriate Ceremonial procedures as per best practice shall be put in place for the “Associations” Annual Mass.

“Association” members, who are not affiliated to I.U.N.V.A. or O.N.E.T., may wear medals as awarded as per DFR with an appropriate form of dress on ceremonial occasions only.

“Association” members who are affiliated to I.U.N.V.A or O.N.E.T may wear medals as awarded and recognised by those organisations.

Section A. Amendments.

The Association as it proceeds may have a need to change or amend as it develops. If such a situation arises all changes must be deliberated on at a General Meeting consisting of a majority of members and a majority vote in favour of the amendment needs to be reached.

Section B: Dissolution.

Where dissolution is considered the same procedures will apply as for Amendments or changes to the Constitution. A Special General Meeting will be called and all membership will be informed 6 weeks in advance.

Assets or Finance held in the name of the “Association” must be discussed at the Special General Meeting and a vote taken on the appropriate action to be taken to dispose of any assets held. This action can only be taken on a two thirds majority vote of all the membership of the “Association.